Hiawassee Downtown Development Authority Meeting Agenda
Date: Time: Location:
Monday, July 13, 2020
3:00 PM
Hiawassee City Hall
50 River Street, Hiawassee, GA 30546
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Call to order
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Welcome Steven Harper
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Approval minutes of June 8, 2020
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Treasurers report
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Directors Update
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Old Business
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Stabilization Grant of $67,050 Update
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Business Plan/ARC Grant of $500,000 Update
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Mural Update
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First Friday Committee Update
i. Budget
ii. Activities -
Hamilton Gardens Committee Update i. Budget
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ii. Silent Auction iii. Music
f. Collection Box
i. Beautification
VII. New Business
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Election of Officer(s)
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Bank Account – Signatures
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Meeting Time
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DDA Work Plan
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Cross Walk Flags
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Marketing – DDA
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Open Discussion
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Executive Session
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Adjourn
Hiawassee Downtown Development Authority July 13, 2020 Minutes
Present: Steve Harper, Liz Ordiales, Alec Therrel, Tamela Cooper, Lindie Wright, and Rob Sollie via phone.
Absent: Margaret Oliver
Staff: Denise McKay, Marta Izquierdo
Minutes:
The July 13, 2020 Downtown Development Authority (DDA) meeting was called to order at 3:00PM by Co-Chairperson Tamela Cooper.
Steve Harper was welcomed to his first official DDA meeting.
A motion to adopt the final minutes for the June 8, 2020 meeting was made by Alec Therrel and seconded by Lindie Wright, motion carried unanimously.
Changes to the Agenda was made by Steve Harper, to incorporate the DDA and Paris Plaza as non-profit organizations under VII. New Business item G. Motion to change the agenda was made by Lindie Wright and seconded by Alec Therrel, motion carried unanimously.
Treasurers report – Denise McKay reported the Downtown Development Authority has $20,000 in holding, donated by the City of Hiawassee. The bank account will be set up with United Community Bank.
Denise McKay gave Directors Update – Mr. Tony Land will be the on-site manager for “The Paris Plaza” Business Center. Mr. Land will provide 20 hours a week, 40 weeks a year of his services at no charge. The DDA will provide office space to Mr. Land at no charge for this purpose.
EMC will be helping the DDA with the website. Old Business:
The grant for $67,050.00 to stabilize the buildings at “Paris Plaza” has been approved. The grant money should arrive in approximately two weeks.
The ARC grant for $500,000 is almost completed. This package will be mailed out next week after a conference call with ARC.
The Mural is confirmed to begin on the last week of July 2020.
Approved 8/12/2020
The First Friday Night Market has availability for 19 vendors. The DDA will provide each vendor with a covered tent and lighting. There will be games, food trucks, vendors, and the music will be provided by Jack Collins at no charge for the first event. A motion to add $1000 to the budget was made by Alec Therrel and seconded by Steve Harper, motion carried unanimously.
The Hamilton Garden’s Dinner will be held on October 17, 2020. The pavilion will hold 10 tables with seating for six people per table. The DDA will provide tents for more private accommodations. Donations are needed for the silent auction. The committee will begin to contact businesses soon via email.
The donations from the Collection boxes that will be placed at Mayor’s Park will be used for the Facade Beautification program. A motion to use the donations for the Beautification program was made by Steve Harper and seconded by Alec Therrel, motion carried unanimously.
New Business:
Steve Harper was nominated to be the next DDA Chairperson.
A motion to adopt Steve Harper as the DDA Chairperson was made by Alec Therrel, and seconded by Lindie Wright, motion carried unanimously.
The members that will have signature authorization for the DDA checking account will be Steve Harper, Alec Therrel, Denise McKay, and Rob Sollie. Two signatures will always be required on the checks. Motion to adopt the members for the signature on the DDA checking account was made by Lindie Wright and seconded by Tamela Cooper, motion carried unanimously.
The DDA meetings will now be held on the second Wednesday of every month at 8:30 AM. The next meeting will be held on August 12, 2020 at 8:30 AM. Motion to adopt the meeting changes was made by Alec Therrel and seconded by Lindie Wright, motion carried unanimously.
The DDA work plan was established by Denise Mckay. Each committee was assigned a Committee Chairperson with a Transformation Strategy, Projects, Goals, Objectives, and Partners. A motion to adopt the Work Plan was made by Steve Harper and seconded by Lindie Wright, motion carried unanimously. Motion to accept the Work Plan was subject to a slight amendment to properly reflect the change in name from Paris Pavilion to Paris Plaza.
Approved 8/12/2020
The DDA will provide Crosswalk Flags for the safety of our citizens. The budget for this project will be $100.00. A motion to adopt the Crosswalk Flags was made by Steve Harper and seconded by Lindie Wright, motion carried unanimously.
Posters and banners will be made to market all DDA events. The City of Hiawassee will also make announcements on Facebook. The DDA will also make announcements when the DDA Facebook page is completed.
The DDA and The Paris Plaza will apply to incorporate as a “Non Profit” organization. Open Discussion:
Alec Therrel and Lindie Wright will begin to work on a DDA Facebook page.
Motion to adjourn was made by Lindie Wright, seconded by Alec Therrel, motion carried unanimously. Meeting adjourned at 4:05 PM.