HIAWASSEE WORK SESSION AGENDA
August 27^th, 2018

The August Work Session Meeting will be held at 6:00 p.m. at City Hall Upstairs Training Room

1. Call to order
   • Invocation – Kris Berrong
   • Mayor’s Introductions of Guests and Announcements
   • Motion to Adopt Final Agenda as Distributed.

2. Old Business
   • Mayor’s Report
   • Final Concert on Square this Saturday Paradise 56
   • Plan First tomorrow afternoon
   • Package Sales Guidelines
   • Reminder of Public Hearings for Millage Rate 
     • Tuesday, Sept 4^th10AM and 2PM
     • Tuesday, Sept 11^th6PM,
     • Tuesday, Sept 11^th6: 30 PM Adoption of Millage Rate

3. Police Department Report 
4. New Business
   • Halloween Date-Time
   • New Auditor Firm – Substantial savings
   • June Financials
   • Budget Hearing combined with Work Session 9-24-18 6 PM
   • Chamber Business Expo

HIAWASSEE WORK SESSION MINUTES

August 27^th, 2018

The August Work Session Meeting was called to order at 6:00 p.m. by Mayor Liz Ordiales.  The invocation was given by Council member Kris Berrong and was followed by the Pledge of Allegiance.

In addition to the full council and the Mayor, the meeting was attended by Hiawassee Police Chief Paul Smith and City Clerk Bonnie Kendrick.

Mayor Ordiales welcomed Doug Nicholson to the meeting and welcomed all to the meeting.

Council member Anne Mitchell made the motion to adopt the final agenda as distributed.  The motion was seconded by Patsy Owens and all council was in favor.

Mayor Ordiales gave the Mayor’s report which included information on the Sewer Plant issues (algae removal), EPD final approval, tree safety (tree limbs down on Oakmont St), new fire hydrants are now being installed (all existing are fixed), Grants – GMA safety $3000.00, LMIG $19,926.00 (combined with last years $17,000 will be used to pave Tater Ridge Rd, which is in the worst condition in the city).  The City has paid another loan off ($120,000 which will save $38,000 in remaining interest) and closed another account. Mayor Ordiales also gave an updates on the Music on the Square, Hometown Connection meeting, plastic bag updates (Kroger will no longer use plastic bags), and the Board of Municipal Training at Carl Vinson Institute.

Mayor Ordiales reminded the community that the final concert on Square is this coming Saturday September 1^stat 6:30pm.  Paradise 56 will be providing the entertainment.

In other Old Business, the Plan First presentation will be tomorrow afternoon, and while the packages sales will not be on the ballot, Mayor Ordiales encouraged the council not wait a year to address the issue, but rather to think about how the Council would like to implement it.  She reminded the community that the Millage Rate hearings will be Tuesday Sept 4^that 10AM and 2PM and Tuesday Sept 11^th6PM, with the adoption to be voted on at 6:30PM.

Chief Paul Smith gave the Police report and provided information regarding a traffic stop and manhunt that resulted in an alert call that went to businesses.   All suspects have been apprehended.  Good work by all the agencies involved.  

The Chief received an anonymous letter indicating someone was driving drunk daily and why did he do something about it.  He requested the assistance of citizens.  If you know of something happening that he should be aware of, please let him know. Anonymous letters can be place in the Water Bill drop box and address to Chief Smith.

In New Business, Halloween on the Square will take place on Wednesday, October 31^st.  Mayor Ordiales will ask the Council to approve the contract for a different auditing firm which will result in substantial savings over last year.  Last year’s audit cost $36,000, and the new firm will cost $15,000 a year for the next 3 years if approved. June financials look very healthy and she also has suggested that the public Budget hearing be combined with the September 24^thWork Session. And finally the Chamber is hosting a Business Expo and if the Council would like to, they can set up a table at the Expo on September 27^thfrom 4 – 7pm

Motion to adjourn the meeting was made by Council Member Anne Mitchell, seconded by Council member Nancy Noblet, all council members were in favor.

Meeting was adjourned at 6:31pm

5. Motion to Adjourn