BROADCAST VIA FACEBOOK LIVE SITE: CITY OF HIAWASSEE
OPEN TO PUBLIC – August 6, 2024 6 PM
Hiawassee City Hall 50 River Street
CITY COUNCIL MEETING AGENDA

1. Call to Order
1.1 Invocation – Nancy Noblet
1.2 Pledge of Allegiance
1.3 Mayor’s Introductions of Guests and Announcements
1.4 Approve the Agenda as distributed

2. Approval of Consent Agenda:
2.1 Minutes from July 2nd City Council Meeting
2.2 Minutes of the July 24th Special Called Meeting
2.3 Minutes of the July 29th Special Called Meeting
2.4 Minutes from July 29th Work Session
2.5 May Financials

3. Approval of revised Public Comment ordinance

4. Approval to apply for LMIG grant (will require a 30% match – approx. $6,000)

5. Approval of Sewer adjustment for Georgia Mountain Fairgrounds (50% of Sewer charges and penalties -$22,903.19 or 75% of Sewer charges and penalties -$32,093.41)

6. Approval for Engineering Management to develop the Capital Improvement Plan ($32,500)

7. Executive Session

8. Adjournment

CITY COUNCIL MEETING MINUTES-August 6, 2024

The City of Hiawassee August Council meeting was called to order at 6:00 pm on August 6th, 2024, in Council Chambers by Mayor Pro Tem Jay Chastain, Jr. The meeting was open to the public and broadcast over FaceBook Live.
Present in addition to the Acting Mayor, were Council members Patsy Owens, Amy Barrett, Nancy Noblet, and Jonathan Wilson. Staff present were Economic Development Director Denise McKay, Police Officer Jose Carvajal, and City Clerk Bonnie Kendrick.
The Invocation was given by Council member Nancy Noblet and was followed by the Pledge of Allegiance.
Motion to approve the agenda as distributed was made by Council member Patsy Owens seconded by Council member Amy Barrett with all in favor.
Motion to approve the Consent agenda which consists of the minutes of the July 2nd City Council Meeting, the minutes of the July 24th Special Called Meeting, the minutes of the July 29th Special Called Meeting, the minutes of the July 29th Work Session, and the May Financials was made by Council member Nancy Noblet seconded by Council member Patsy Owens with all in favor.
Motion to approve the revised Public Comment Ordinance was made by Council member Amy Barrett and seconded by Council member Nancy Noblet with all in favor. Anne Mitchell requested that the revised ordinance be read. Council member Barrett requested that the current rules be read. Mayor Pro Tem Chastain left chambers to retrieve a copy of the 2015 Rules of Conduct for City Council and Committee Meetings. Upon his return to Council Chambers, he read the Rules of Conduct in its entirety and stated that copies of the revised Public Comment Ordinance were provided to the attendees are they entered the meeting. Several attendees had not received a copy and they were provided with one if they wanted one.
Motion to approve the application of the LMIG grant which will require a 30% match (approximately $6,000.00) was made by Council member Patsy Owens seconded by Council member Jonathan Wilson with all in favor.
Motion to approve the sewer adjustment for the Georgia Mountain Fairgrounds was made by Council member Amy Barrett and seconded by Council member Patsy Owens. At the July Work Session, the Council asked for additional information from the Fairgrounds related to the number of events hosted both this year and last, as well as the difference in relief of sewer charges at 50% compared to 75%. (50% of Sewer charges and penalties would be $22,903.19 and 75% of Sewer charges and penalties would be $32,093.41). Last week the Council was provided with the spreadsheet from the Fairgrounds showing that more events took place last year, more campers were present last year, and that porta-potties were brought in for events this year. Council member Barrett stated that she felt 75% off the sewer charges would be a fair amount. All Council members were in agreement with the 75%. There was a brief discussion about how to assist the Fairgrounds going forward and the Council would be pleased to invite Hilda Thomason to attend the August Work Session to give an update on progress.
Motion to approve the development of a Capital Improvement Plan by Engineering Management for $32,500.00 was made by Council member Nancy Noblet seconded by Council member Jonathan with all in favor. City Clerk Kendrick was asked what line item that would come from. Engineering Management invoices are applied to the Professional budget line item. It may be necessary later in the year to adjust the Professional line to accommodate this expense.
Mayor Pro Tem Chastain informed the Council that the Paris Business Center has about a 6” bow to the rear wall. John Sheehon of Storm Construction is working on costs to correct it. The demolishing and reframing costs will not change; however, some exterior siding material will be needed. He is assessing the costs of metal, brick, and Hardy board as options and will provide costs for the Council to consider.
There being no need for executive session, motion to adjourn was made by Council member Nancy Noblet seconded by Council member Amy Barrett with all in favor.
The meeting adjourned at 6:17pm.