Requests for Proposals (RFP) #21-03

Section 3 – Evaluation Criteria

Selection of the General Contractor (GC) will be a multi-step process.

After receiving the digital RFP submissions, the Selection Committee will review the proposals and select three to five semifinalists. The Selection Committee will schedule and conduct interviews with the semifinalists. Then, the Selection Committee will carefully evaluate all information and select the finalist.

A. Selection Criteria

Criteria for the evaluation are listed below:

10% Factor} Stability of the firm. This shall include the documented financial viability of the firm, the firm’s years of successful operation, stability of management structure and Ownership, active litigation and litigation history, proven ability to consistently gather resources for projects similar to the Paris Business Center project in size, type, complexity, and location.

25% Factor} Skill of proposed staff. An evaluation of how well the proposed design and construction team demonstrates the skills and competence in design and construction and of its understanding of the Owner’s overall goals for the project.

15% Factor} Firm’s relevant project experience and qualifications, including the demonstrated ability of the firm in effective management of design and construction pertaining to similar facilities of comparable complexity, size, and function, for Owners such as other municipalities and other similarly- structured organizations. This includes relevant experience and qualifications of the firm’s principal Owner, Project Manager, and Superintendent.

10% Factor} Firm’s suitability to provide construction for the project, including the firm’s apparent fit to the project type and/or needs of the Owner, any unique qualifications for the project, current and projected workloads, the proximity of office to project location, non-discrimination policies, and record of addressing public safety, environmental concerns, and special services. Points will also be awarded based on a firm’s commitment to hiring local workers and subcontractors.

30% Factor} Proposed Fee and General Conditions will be evaluated by the Selection Committee for compatibility with project goals. The lowest proposed fee and general conditions is awarded 30 points. Higher fees and general conditions will be scored on a pro rata basis.

10% Factor} Proposer’s responses to various interview panel questions.

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Paris Business Center - Construction Manager At-Risk

B. Finalist Notification/Award

The name of the firm selected as finalist will be posted on the Georgia Procurement Registry. The Owner will contact the firm selected as finalist and coordinate a time to discuss and potentially negotiate services. Negotiations may then be initiated with the firm to finalize the terms and conditions of the contract, including the fees to be paid. In the event a satisfactory fee agreement cannot be reached with the highest scoring firm, the Owner will formally terminate the negotiations in writing and enter into negotiations in turn with the second highest scoring firm, and so on until a mutual agreement is established and the Owner awards a contract. The actual Form of Contract shall be developed by the Owner.

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Paris Business Center - Construction Manager At-Risk

Appendix A – Scope Documentation

Exhibit A: Paris Business Center - Architectural and Structural Drawings

Exhibit A - Paris Business Center - Drawings.pdf

 

Exhibit B: Paris Business Center Narratives

Exhibit B - Paris Business Center - Narratives.pdf

Appendix B – Project Delivery

Exhibit C: Fee and General Conditions Proposal Summary
Exhibit C - Paris Business General Conditions Matrix.xlsx

Exhibit D: AIA A133 GMP Amendment
Exhibit D - AIA A133 GMP Amendment.pdf

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Appendix C – Required Forms

Exhibit E: Certification Form

I, _____________________________, being duly sworn, state that I am ______________________(title) of

 

_______________________________(firm) and hereby duly certify that I have read and understand the

 

information presented in the attached proposal and any enclosure and exhibits thereto.

 

I further certify that to the best of my knowledge the information given in response to the request for proposals is full, complete and truthful.

I further certify that the Proposer and any principal employee of the proposer have not, in the immediately preceding five years, been convicted of any crime of moral turpitude or any felony offense, nor has had their professional license suspended, revoked or been subjected to disciplinary proceedings.

I further certify that the proposer and any principal employee of the proposer have not, in the immediately preceding five years, been suspended or debarred from contracting with any federal, state or local government agency, and further, that the proposer is not now under consideration for suspension or debarment from any such agency.

I further certify that the Proposer or any principal employee of the proposer has not in the immediately preceding five years been defaulted in any federal, state or local government agency contract, and further, that the proposer is not now under any notice of intent to default on any such contract or have been terminated for cause on any such contract.

I acknowledge, agree and authorize, and certify that the proposer acknowledges, agrees and authorizes, that the Owner and/or the City of Hiawassee may, by means that either deems appropriate, determine the accuracy and truth of the information provided by the proposer and that the Owner and/or the City of Hiawassee may contact any individual or entity named in the Request for Proposals for the purpose of verifying the information supplied therein.

I acknowledge and understand the successful Proposer will be required to certify compliance with the Immigration Reform Act of 1986 (IRCA), D.L. 99-603 and the Georgia Security and Immigration Compliance Act OCGA 13-10-90 et seq., by meeting or having complied with the provisions in the Act and by executing any affidavits required by the rules and regulations issued by the Georgia Department of Labor set forth at Rule 300- 10-1-.01. Contractor will also be required to warrant that Contractor has included a similar provision in all written agreements with any subcontractors engaged to perform services under this Contract.

I acknowledge and agree that all of the information contained in the RFP response is submitted for the express purpose of convincing the Owner that the Proposer meets or exceeds all proposal requirements and qualifies for the contract award.

A material false statement or omission made in conjunction with this proposal is sufficient cause for suspension or debarment from further contracts, or denial of rescission of any contract entered into based upon this proposal thereby precluding the firm from doing business with, or performing work for, the State of Georgia. In addition, such false statement or omission may subject the person and entity making the proposal to criminal prosecution under the laws of the State of Georgia of the United States, including but not limited to O.C.G.A. §16-10-20, 18 U.S.C. §§1001 or 1341.

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Paris Business Center - Construction Manager At-Risk

_________________________________________
Name and Title of Proposer or Proposer’s Representative

_________________________________________

Signature of Proposer or Proposer’s Representative

 

Sworn and subscribed before me
This _____ day of ________, 20___.

 

_________________________________________

Printed Name of NOTARY PUBLIC

 

____________________________________

Signature of NOTARY PUBLIC

____________

NOTARY SEAL

My Commission Expires: _________________

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Exhibit F: Contractor Affidavit Under O.C.G.A. § 13-10-91(b)(1)

(Failure to submit this form will result in rejection of your RFP response)

Project No. and Name:_______________________________

Contractor:______________________________________

STATE OF GEORGIA                           COUNTY OF:__________________
By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. §13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of the City of Hiawassee has registered with, is authorized to use, and used the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. §13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period, and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. §13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

____________

Federal Work Authorization User Identification Number

____________

Date of Authorization

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on       , 20 in    (City), (State).

________________________________________

Signature of Authorized Officer or Agent of Contractor
_________________________________________

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

_____ DAY OF ______________________, 20___

 

________________________________________

Notary Public

My Commission Expires: ___________________

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Paris Business Center - Construction Manager At-Risk

Exhibit G: Disclosure Statement

All proposers should be aware that the project you are submitting a proposal on is a public project, and the Owner (the City of Hiawassee) is a public agency. Pursuant to the laws, rules and Executive Orders of the State of Georgia, the City of Hiawassee shall make every effort to avoid even the appearance of a conflict of interest or any impropriety in both the selection process for this project and the negotiation and performance of any resulting contract. As part of any submittal you intend to make for this project, you must include this Disclosure Statement with your submittal that answers or addresses the following specific statements:

1. Describe any business transactions occurring within the prior two years (from the date of application) between your firm and the City of Hiawassee, the Using Agency, or the ultimate end-user of the proposed project.

 

Insert Response

 

2. Describe any gift, hospitality, or benefit of any sort that your firm has provided to the City of Hiawassee, the Using Agency, or the end-user of the proposed project within the prior one-year period (from the date of application).

 

Insert Response

3. A conflict of interest or potential conflict of interest is defined as any action, decision, or recommendation by a person acting in a capacity as a public official, the effect of which is or could be to the private monetary or financial benefit or detriment of the person, the person’s relative, or any business with which the person or a relative of the person is associated. The potential conflict of interest is viewed from the perspective of a reasonable person who has knowledge of the relevant facts. Based upon this definition, describe any conflict of interest or potential conflict of interest that your firm has with the City of Hiawassee, the Using Agency, or the end-user of this project.

Insert Response

 

This Disclosure Statement should be dated and signed by an authorized signator for the Proposer and submitted with the RFP.

 

__________________________________________________________
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Name of Firm

______________________________________________________________   ___________
Authorized Signature                                                                                 Date

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