Hiawassee Downtown Development Authority Meeting Agenda
Date: Wednesday, December 9, 2020
Time: 8:30 AM
Location: Hiawassee City Hall
50 River Street, Hiawassee, GA 30546
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Call to order
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Approval minutes of November 11, 2020
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Treasurers report
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Directors Update
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Collection boxes
i. Signs
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Board Insurance
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Old Business
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Business Plan / ARC Grant Update
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Fund Raising Plan- outline
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i. Hiawassee DDA Inc. c. Main Street /DDA Retreat
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New Business
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Bank Account – signatures
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2021 meeting schedule
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Open Discussion
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Executive Session
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Adjourn
Hiawassee Downtown Development Authority Minutes
December 9, 2020
Present: Steve Harper, Alec Therrel, Tamela Cooper, Rob Sollie, Liz Ordiales, Lindie Wright and Margaret Oliver.
Absent: all present
Staff: Denise McKay, Marta Izquierdo
Minutes:
The December 9, 2020 Downtown Development Authority (DDA) meeting was called to order at 8:40 AM by Steve Harper.
A motion to adopt the final minutes for the November 11, 2020 meeting was made by Alec Therrel, seconded by Rob Sollie, motion carried unanimously.
A motion to amend the agenda under New Business letter c, to discuss a consultant for the DDA Fundraising was made by Lindie Wright, seconded by Maggie Oliver, motion carried unanimously.
Treasurer’s report – Margaret Oliver reported the Downtown Development Authority has a balance of $12,699.62 as of the last bank statement and an actual cash balance of $12,530.52 as two checks had not cleared the bank. The last “1st Friday” vendor income was $350.00. The donation boxes at Mayor’s Park had an income of $17.00. The expenses incurring for the month of November were $3,829.80 for the Fundraising software, $117.00 for tarps to protect the Paris Business Center roofs, and $3.00 for a paper statement. Quick Books will be installed for future accounting processing.
Denise McKay gave Directors Update – Additional Donation signs have been ordered for Mayor’s Park and Lloyd’s Landing. Lloyd’s landing has finalized the clean-up of the park, allowing residents to use the park more frequently, to enjoy the kayak ramp and picnic tables.
Old Business:
The ARC Grant application is being reviewed and finalized. The application will be turned in at the end of this month.
The Fundraising Plan will be sent out along with a personalized letter to the Donors. Until will consider opening a new bank account for the deposits of the donations.
The DDA Retreat will be held on January 13, 2021 from 9:00 AM through 2:00 PM. Location to be announced.
New Business: A motion to add Margaret Oliver as a signee on the DDA bank account was made by Lindie Wright, seconded by Tamela Cooper, motion carried unanimously. Maggie noted that two signatures are always required on each bank transaction. At the present time, the signees are to be Rob Sollie, Alec Therrel, and Denise McKay, and Margaret Oliver. Steve Harper will temporarily be removed from the signature card. There is a 2 person requirement on all checks written on DDA banking.
The 2021 meeting schedule will stay the same, the second Wednesday of the month at 8:30 AM, with no meetings scheduled for July and December. The motion for approval of the meeting schedule was made by Rob Sollie, seconded by Lindie Wright, motion carried unanimously.
There are three proposals for the Fundraising search. The estimated cost for each proposal is from $2,000.00 through $4,000.00. There will be additional discussions regarding the proposals at the January meeting before the Retreat. Members are to give ideas and suggestions for the retreat agenda.
There was no Open Discussion or Executive Session.
Motion to adjourn was made by Tamela Cooper, seconded by Lindie Wright, motion carried unanimously. Meeting adjourned at 9:14 AM.