Hiawassee Downtown Development Authority Meeting Agenda
Date: Time: Location:
Monday, Wednesday, Oct 14, 2020 8:30 AM
Hiawassee City Hall
50 River Street, Hiawassee, GA 30546
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Call to order
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Approval minutes of September 09, 2020
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Treasurers report
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Directors Update
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Windstream
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Ribbon Cuttings
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Collection boxes
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Window Mural – update
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Old Business
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Business Plan / ARC Grant Update
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First Friday
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Work Plan – committees
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New Business
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Light up Hiawassee Committee – Vickie C.
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Plaid Friday – Lori (Hob-Nob)
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PPBC – LLC and name
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Every Action
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Chamber Membership
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Main Street Training – 101
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DDA Training
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Board Insurance
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DDA – planning retreat – Dec 9, Jan 13 or weekend
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Volunteer appreciation luncheon – 10/23
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Open Discussion
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Executive Session
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Adjourn
Approved Nov. 11, 2020
Hiawassee Downtown Development Authority October 14, 2020 Minutes
Approved
Present: Steve Harper, Alec Therrel, Tamela Cooper, Rob Sollie, and Margaret Oliver. Absent: Liz Ordiales and Lindie Wright
Staff: Denise McKay, Marta Izquierdo
Visitors: Vicki Constantinides and Lori Yashko
Minutes:
October 14, 2020, Downtown Development Authority (DDA) meeting was called to order at 8:37 AM by Chairperson Steven Harper.
A motion to adopt the final minutes for the September 9, 2020 meeting was made by Alec Therrel, seconded by Tamela Cooper, motion carried unanimously.
Treasurer’s report – Margaret Oliver reported the Downtown Development Authority has a balance of $16,759.06. The third “1st Friday” vendor income was $630.00. An additional deposit of $1150.50 was also made. Expenses totaled $200.00. All out of pocket expenses will only be done via checks with no cash involvement. To date the Night Market has a loss of $2052.13.
Denise McKay gave Directors Update – Ribbon cutting for Windstream, Blazin Scoops, and Classy Southern Flair will be scheduled very soon.
The collection boxes for Mayor’s Park and Lloyd’s Landing will be completed by the end of the month. The collections from these boxes will be used for the beautification of Downtown Hiawassee.
The window murals at the Paris Plaza will be relocated until the Blue Ridge EMC installs the electricity for the buildings. This is requested by the engineers as they are unable to see inside the buildings.
Old Business:
The bracing of the Paris Plaza walls is being evaluated. Blue Ridge EMC will be contacted for the power to the buildings.
The architectural report is due October 30, 2020.
Approved Nov. 11, 2020
A Capital Campaign Fundraiser consultant and the software will be needed to help raise funds for the $200,000.00 goal. This program will help sustain PPBC-LLC for the next 10 to 20 years. A 501C3 will be a necessary component for the fundraising.
Bios are still needed to complete the grant application. This application will be turned in after the November board meeting.
The First Friday event hours that were changed from 5 to 9 PM was accepted by all the vendors. Set up and breakdown participation was managed well this month. There were request from our citizens for coffee, hot chocolate, and hot apple cider. A request was also made for the DDA to announce- Guest to bring their own chairs so they may relax on the square and listen to the music.
An implementation of work plans for each committee will be done by meeting individually.
New Business:
Light up Hiawassee committee: Vicki Constantinides has advised the event will be held on December 5, 2020 from 4-9 PM. There will be stations for ornament decorating, cookie decorating, letters to Santa, rock painting, storytelling, hot dogs, hot chocolate, and smores. A fundraiser will be done for sponsorship of the Santa’s sleigh with 2 Reindeers. There will be a “Holiday mask it” contest with judges. Santa will arrive on the fire truck to greet his guest and there will be a photo opportunity with social distancing. The DDA will attend a Night Market that night and will ask the vendors to provide an area where the children can buy gifts for under $10.00. The motion to attend the Light up Hiawassee event was made by Alec Therrel, seconded by Tamela Cooper, motion carried unanimously.
Plaid Friday- Lori Yashko from Hob Nob has advised to establish a “Plaid Friday” event on November 27, 2020. This event will integrate the community with small-town businesses. The small businesses will give discounts, prizes, gifts, and/or giveaways. The DDA will provide flyers to pass out at the November Night Market. Shopping bags, labels, ribbon, and signs provided by the DDA will be given out for the event participants. The Chamber will be asked to assist with this event. The motion to support the “Plaid Friday” and “Shop Small” events was made by Margaret Oliver, seconded by Rob Sollie, motion carried unanimously.
PBC-LLC name will be used for the company to manage the 501C application. The DDA would like to use the $3000.00 budget allocation to proceed with the incorporating
Approved Nov. 11, 2020
paperwork. The motion to use the $3000.00 for the 501C application was made by Margaret Oliver, seconded by Alec Therrel, motion carried unanimously.
Fundraising resources are being reviewed for software available to help manage and move forward with the Capital Gain Campaign.
A motion to join the Chamber of Commerce as made by Alec Therrel, seconded by Tamela Cooper, motion carried unanimously.
The Main Street 101 training will take place on a Friday in January 2021. It is a 4 hours class with a test at the end. The cost is $75.00 per person.
Pricing for Board Insurance will be moved to the November meeting.
There will be a DDA Planning Retreat on either December 9, 2020, or January 13, 2021. The location for this retreat is to be announced. It will be a one day, 6-hour retreat.
A Volunteer Appreciation Luncheon/BBQ, to thank all our volunteers will be held on October 23, 2020, between 11:30 AM to 1:30 PM.
Open Discussion:
Hamilton Gardens is having a “Christmas in the Greenhouse” event on November 28, 2020. Approval to use 3 of the DDA’s white tents was given by the DDA.
Motion to adjourn was made by Alec Therrel, seconded by Rob Sollis, motion carried unanimously. Meeting adjourned at 9:55 AM.