Hiawassee Downtown Development Authority Meeting Agenda
Date: Time: Location:
Wednesday, September 9, 2020
8:30 AM
Hiawassee City Hall
50 River Street, Hiawassee, GA 30546
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Call to order
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Approval minutes of August 12, 2020
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Treasurers report
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Directors Update a. Bios
b. Ribbon Cuttings c. Leave of absence
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Old Business
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Business Plan/ARC Grant of $500,000 Update
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Hamilton Gardens Dinner
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Window murals update
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Facebook update
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Collection boxes
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New Business
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Main Street Program – changes in the program
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Bylaws
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Mission & Vision Statement
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Training
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Support Our Heroes – tents & games
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Open Discussion
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Executive Session
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Adjourn
Hiawassee Downtown Development Authority Minutes
APPROVED 10-14-2020
September 9, 2020 Minutes
Present: Steve Harper, Liz Ordiales, Alec Therrel, Tamela Cooper, Lindie Wright, Rob Sollie, and Margaret Oliver.
Absent: All present
Staff: Denise McKay, Marta Izquierdo
Minutes:
The September 9, 2020, Downtown Development Authority (DDA) meeting was called to order at 8:37 AM by Chairperson Steven Harper.
Changes to the agenda was made by Steve Harper to add a “Rap Up” of 1st Friday events under V. Old business item F. Motion to change the agenda was made by Margaret Oliver and seconded by Lindie Wright, motion carried unanimously.
A motion to adopt the final minutes for the August 12, 2020 meeting was made by Alec Therrel and seconded by Lindie Wright, motion carried unanimously.
Treasurer’s report – Margaret Oliver reported the Downtown Development Authority has a balance of $15,831.60. The second “1st Friday” food court had a profit of $480.94 after paying the musicians. Vendor fees collected are not included in this total.
Denise McKay gave Directors Update – Ribbon cutting for Tilted Café will be held on 9/16/2020 at 5 PM. The Mural dedication will be held on 9/16/2020, time to be announced. Auto Zone, Fortitude, and Hiawassee Honey ribbon cutting will be announced for October 2020.
Denise will be on a leave of absence for her final surgery between September 17 through October 1, 2020.
Old Business:
Director’s Bios are needed to complete the ARC grant application.
Bids for the Architect of record for the Paris project will be opened today at 2:00 PM. The bids for the engineering design will be reviewed within one week.
Hamilton Garden’s Dinner will be postponed until further notice due to COVID. A motion to postpone the Hamilton Garden’s Dinner was made by Margaret Oliver and seconded by Alec Therrel, motion carried unanimously.
The window murals completed by Corrina Luckenbach and Art Works have been installed. Bazya Smith, Chelsea Berrong and the DDA will complete the other available windows very soon. When the buildings are undergoing renovation, the murals will be moved to the wall between Trailful and Paris Pocket and market lights will be added to the alley. Liz Ordiales will follow up with Blue Ridge EMC for electricity at the buildings and lights will be installed on the outside to show off the murals.
Lindie Wright and Jennifer Garner will be updating the DDA Instagram and Facebook pages. They want to reach out to our college students as well and will contact Student Affairs at Young Harris College.
The Collection boxes that will be installed at Mayor’s Park and Lloyd’s Landing are being made and all determined to choose a bright “Life Jacket” Orange color. Name will be determined and a label with the DDA logo and brief explanation will be attached to the front.
“1st Friday” event will be changed to 5:00 pm through 9:00 pm. VFW will be serving the hot dogs and hamburgers, the DDA will provide the tables and chairs for the food court. Sundance wants to participate with beer, wine, and food. A Cuban food truck will also be attending. The volume and schedule of the music will be adjusted to allow for more shopping time. Shutdown procedures for the vendors will be implemented. A smoking area will be designated, and parking signs will be installed. An announcement schedule will also be implemented. Volunteer recruitment is still much needed.
New Business:
The DDA oversees the Main Street Program, the program has 10 standards that must be met each year to remain a Main Street Affiliate City. Monthly reporting is now required. The memorandum of understanding addresses the requirements. The DDA by-laws will need to be updated to include Main Street Program management. A Main Street 101 training will be provided to all DDA directors.
Support our Heroes event will be held on September 26, 2020, from 12:00 through 4:00 PM. This is a fundraising event for “Shop with a Hero”. They will be using the DDA tents and games for this event.
“Tribute to our Heroes” event will be held on September 11, 2020, at 9:45 AM on the square to honor all the heroes from 9/11.
Open Discussion for incorrect information in the paper on an article was announced.
A motion to enter an Executive session for personnel was made at 9:35 AM by Tamela Cooper and seconded by Margaret Oliver, motion carried unanimously.
Motion to adjourn Executive Session and return to the regular meeting at 9:42 AM was made by Lindie Wright and seconded by Margaret Oliver, motion carried unanimously.
Motion to adjourn was made by Margaret Oliver, seconded by Alec Therrel, motion carried unanimously. Meeting adjourned at 9:42 AM.